General Notes
This checklist is intended as a general guide for use by the building owner/facilities manager for routine inspections, repairs or touch-ups at the intervals noted. It does not address every specific item relevant to every building type, nor does it address cleaning and typical janitorial tasks.
Maintenance manuals provided to the owner by the general contractor upon completion of the project will contain more detailed information and should be referred to by the owner/facilities manager on a regular basis.
This checklist deals primarily with architectural items; therefore, the architect should consider augmenting the consulting engineers’ scope of work by adding the preparation of similar, more detailed lists for structural, mechanical and electrical items requiring routine inspections.
Comments, clarifications or recommendations are in italics.
Use of a forward slash (/) in the checklist signifies and or or.
Frequently (maximum interval – monthly)
Windows/Entrances
Interior Doors
Accessories
Twice per Year (spring and fall)
Roofing/Flashings
Skylights
Room Dividers/Folding Walls
Mechanical Systems (partial list)
Follow manufacturers’ recommendations for routine inspection and maintenance schedules found in maintenance manuals provided by mechanical contractor upon project completion. (Note: The customized list should include items such as air and water filter replacement, maintenance of HVAC, chillers, boilers, plumbing, extinguishing systems, back flow prevention systems, refrigeration, and pumps, etc.)
Electrical Systems (partial list)
Follow manufacturers’ recommendations for routine inspection and maintenance schedules found in maintenance manuals provided by electrical contractor upon project completion. (Note: The customized list should include cleaning and replacement of lighting reflectors/lenses/other lighting surfaces and exit signs; vacuum service entrance board/interior of all panel boards; primary and secondary systems, emergency electrical systems, UPS, master clocks, fire/life safety systems and alarms, remote monitoring, elevator maintenance, etc.)
Every Year
Grounds (including roadways, sidewalks, pavers, catch basins, storm sewers, landscaping, etc.)
Exterior and Interior Signage
Below-grade Concrete or Masonry Walls
Exterior Wood (painted/natural finish)
Exterior Masonry
Exterior Exposed Concrete
Exterior Metal (exposed steel/iron, structural/ornamental)
Exterior Finishes
Windows/Entrances
Interior Doors and Frames
Stairs/Handrails/Guards
Interior Finishes
Cabinetwork/Built-in Furniture/Custom Millwork/Wall Paneling, etc.
Structural Systems
Mechanical Systems (partial list)
Follow manufacturers’ recommendations for routine inspection and maintenance schedules found in maintenance manuals provided by mechanical contractor upon project completion; some of these inspection/maintenance activities may be required at more frequent intervals.
